The Bills screen shows all outstanding bills and payables your business owes to suppliers and vendors. It is the counterpart to the Invoices screen. Together they give you the full picture of cash moving in and out of your business.
What you see at the top of the screen
Two summary cards sit at the top of the Bills screen:
• Total Bills Outstanding: the full value of all bills currently recorded in your accounting software that have not yet been paid.
• Total Overdue Bills: the subset where the payment due date has already passed. Overdue bills carry supplier relationship risk and sometimes penalty exposure.
A rising overdue bills balance is a warning signal on two levels. It affects your Cash Flow Health score and it puts supplier relationships at risk. Suppliers who experience consistent late payment will often require upfront payment or tighter terms in future.
The bills table
Below the summary cards, the bills table lists each outstanding bill with:
• Supplier name
• Bill number
• Date the bill was posted
• Original due date
• Bill amount
Use this table to manage your payables proactively. Knowing exactly which bills are due and when gives you the information you need to make conscious decisions about payment timing rather than discovering unpaid bills after the fact.
Using this screen for cash flow planning
The primary value of the Bills screen is advance visibility of upcoming cash outflows. If you can see that $28,000 in bills is due in the next 14 days and your bank balance is $32,000, you know your buffer is thin and you need to actively collect outstanding invoices before those payments fall due.
Without this visibility, that realisation usually arrives too late to do anything useful about it.
Some bills have flexibility in their due date. Knowing your full upcoming payment schedule allows you to make informed decisions about which bills to pay immediately versus which ones you can approach a supplier about extending. Most suppliers would prefer a brief, proactive extension request over a missed payment with no notice.
Noya Says and Quick Actions
The Noya Says panel analyses your payables position automatically, including which suppliers represent concentration risk (a disproportionate share of your overdue bills), how many bills have been outstanding for more than 90 days, and the overall trend in your payables exposure.
Quick Actions gives you one-click questions such as which overdue bills to prioritise, whether any bills could be deferred safely, and what the biggest payable risk is in the next 30 days.
Why this screen is only as good as your accounting data
The Bills screen can only show bills that have been entered in your accounting software as payables before payment. If your business regularly pays expenses through any of the following methods without first recording them as bills, those amounts will not appear here:
• Direct credit card payments made at the time of purchase
• Bank transfers where the expense was not entered as a bill beforehand
• Automatic direct debits for subscriptions or recurring services
• Petty cash or expense reimbursements not entered as bills
A business that pays expenses immediately without recording them as bills first will see a Bills screen that looks healthier than its actual cash position. The amounts are real but Finoya cannot see them. The discipline of entering bills when they arrive, not when you pay them, is what makes this screen genuinely useful.
Note Payroll is not typically shown here unless it has been entered as a payable in your accounting software. In most accounting platforms, payroll runs through a separate module and does not appear in accounts payable. Factor this into your interpretation of the Bills screen. |